Member Management Instant Status Checks Renewal Tracking Expiry Alerts Front Desk Ready Desktop Native Daily Check-ins Birthday Reminders Excel Import Fingerprint Device Support Member Management Instant Status Checks Renewal Tracking Expiry Alerts Front Desk Ready Desktop Native Daily Check-ins Birthday Reminders Excel Import Fingerprint Device Support
Desktop Membership Software

MANAGE
MEMBERS
FAST.

See who's active, who's expired, and who needs a call — all from one clean front-desk interface built for gyms that don't slow down.

Auto status from expiry Daily alerts Excel import Fingerprint check-in Renewal tracking
  • Active / Expired status calculated automatically — no manual toggling ever.
  • Daily alerts surface expiring memberships and birthday follow-ups before you start your shift.
  • Clean layouts designed for receptionists — easy to train, easy to use every day.
Get Started Book a Demo
GymKeep 06:14 PM  15/03/2026 ServerOnline DeviceConnected SocketActive
Dashboard
Members
Check-in History
Notifications
Active Members
347
Currently active
Check-ins Today
43
Since midnight
Expiring Soon
18
Within 7 days
Recent Members Membership Overview
MemberStatusExpiry
Marcus PhillipActive22/03/26
Tricia FernandezActive30/03/26
Devon RamsayExpired—
Janelle SookramActive08/04/26
Kyle BaptisteActive15/04/26
All Members 347 active
NameStatusExpiry
MP
Marcus Phillip
Device #158 · Member #89
Active 22/03/26
TF
Tricia Fernandez
Device #204 · Member #112
Active 30/03/26
DR
Devon Ramsay
Device #91 · Member #47
Expired —
JS
Janelle Sookram
Device #317 · Member #201
Active 08/04/26
KB
Kyle Baptiste
Device #73 · Member #38
Active 15/04/26
AC
Alicia Chin
Device #142 · Member #76
Expired —

Click any member to open payment & renewal

Today's Check-ins 43 total
MemberTimeStatus
MP
Marcus Phillip08:14Active
TF
Tricia Fernandez08:31Active
JS
Janelle Sookram09:02Active
DR
Devon Ramsay09:18Expired
KB
Kyle Baptiste10:45Active
Today's Alerts
Renata Mohammed — membership expires in 2 days (17/03/26)
08:00 · Expiry warning
Leon Charles — membership expires in 3 days (18/03/26)
08:00 · Expiry warning
Priya Naidoo — membership expires in 5 days (20/03/26)
08:00 · Expiry warning
Marcus Phillip renewed — new expiry 22/03/26. Payment: $300 cash.
09:34 · Renewal confirmed
Today is Janelle Sookram's birthday 🎂
08:00 · Birthday
Devon Ramsay — membership expired. Last seen 09:18 today.
09:18 · Expired check-in attempt
Core features

EVERYTHING YOUR FRONT DESK NEEDS

No bloat. No unnecessary screens. Just the tools a busy gym reception team actually uses every single day.

01
Instant Member Status
Active or Expired — auto-calculated from expiry dates. No manual toggling. Front desk sees the truth the moment they open the app.
02
Renewal & Expiry Tracking
Daily alerts show exactly who is expiring today and this week. Follow-up calls happen before memberships lapse — not after.
03
Built for Front Desks
Large-screen layouts, fast navigation, clear hierarchy. Designed for staff who have members in front of them and no time to fumble.
How it works

SIMPLE BY DESIGN

GymKeep cuts out the noise. Three things matter at the front desk: who's active, who isn't, and what needs doing today.

01
Load your member roster
Import from Excel or add members directly. Status is auto-computed from each member's expiry date.
02
Start your shift
Open GymKeep and your full member list is ready — filterable, searchable, sortable. Status always current.
03
Work the daily alerts
Expiring today, expiring soon, birthdays — alerts surface who needs attention without any digging.
04
Renew in seconds
Find the member, update the expiry, done. Status flips to Active automatically.
Feature requests

YOUR GYM, YOUR WORKFLOW

GymKeep is built around real front desk habits. If your team has a specific workflow that needs support, custom requests are reviewed based on practical operational needs.

Send requests to billing@gymkeeptt.com with a description of your gym's day-to-day flow.

We consider requests for
Renewal and follow-up workflow improvements
Custom alert types and daily summary views
Member notes and activity logging
Reception-facing reporting and shift tools
Fingerprint device and check-in integrations
FAQ

QUICK ANSWERS

Clear answers for gyms evaluating GymKeep. Something not covered? Reach out directly.

Is GymKeep a mobile app?
No. GymKeep is a desktop application built for front desks and gym offices — with layouts optimised for larger screens and reception workflows.
Can GymKeep be customised?
Yes. Custom feature requests are reviewed based on operational needs. If your gym has a specific workflow, send it through and we'll evaluate it.
How does member status work?
Status is calculated automatically from expiry dates — no manual switching. Active shows green. Expired members are flagged clearly for immediate follow-up.
Can I import existing member data?
Yes. GymKeep supports importing from Excel files, so you can bring over your existing member records without re-entering everything manually.
Get started today

BRING YOUR FRONT
DESK UP TO SPEED.

Start your subscription or book a demo to see how GymKeep fits your gym's daily operations.

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